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Project Management Office

RHS has begun a program to help standardize and formalize our approach to Project Management.

The objectives of this program are to:

  • Advance the Division’s Project Management Strategy
  • Establish a common Project Management Language
  • Drive a culture change toward the adoption of Project Management Best Practices
  • Save time and money

What is project management? What is a project?

Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

A project is a temporary endeavor, having a defined beginning and end (usually constrained by date, but can be by funding or deliverables) undertaken to meet particular goals and objectives, usually to bring about beneficial change or added value. The temporary nature of projects stands in contrast to business as usual (or operations), which are repetitive, permanent or semi-permanent functional work to produce products or services. In practice, the management of these two systems is often found to be quite different, and as such requires the development of distinct technical skills and the adoption of separate management.

Below you will find links to download the various templates for use on your projects.

  1. Project Charter Template
    A high-level summary of the project, which includes the project description, business justification, objectives, key metrics, known risks, constraints, assumptions, resources, stakeholders, governance levels, integration points, dependencies, and deliverables.
  2. Project Scope Management Plan Template
    A plan that identifies activities that are in scope and out of scope for the project.
  3. Project Communication Plan Template
    A plan that establishes the tools, mechanisms, timing, and frequency of communication with various project stakeholders.
  4. Project Risk Management Plan Template
    Risk Management is the recognition, assessment, and management of uncertainties that may result in schedule delays, cost overruns, performance problems, adverse environmental impacts or other undesired consequences.
  5. Risk Tracking Tool
    An excel template to use to track project risks.
  6. Issue Tracking Tool
    An excel template to use to track issues that arise during a project.
  7. Project Change Management Plan Template
    A plan that is used to evaluate, communicate, and document changes to the project.
  8. Project Close Phase Template
    A plan that is used to formally close the project by capturing lessons learned, identifying benefits realized, and performing project closeout activities.
  9. Micro Project Plan Template
    A plan that can be used to plan and coordinate smaller projects that may not require the full use of all individual project management tools.
  10. Project Schedule Template
    An Excel template for creating a project schedule.
  11. Status Report Template
    A sample format to be used for project status reporting to various stakeholders.
  12. Project Evaluation Form
    A survey to give to all project stakeholders during the closing phase to gather input on the process and the project manager.
    Please note that this is a MS Word Form - in order to make changes, you will have to click the "Developer Tab" and remove protections, make changes and then turn protection back on to use it as a form.

 

Project Management Training Information

  1. Project Management Quick Reference Sheet - a two-page document outlining the tools and phases of a project along with some key terms and definitions
  2. Project Management Contacts - The below team members were trained as facilitators for the RHS project management initiative and are available for you to contact for any additional information you may need.

 

If you have any questions regarding any of the above material or would like some more information regarding project management, please contact Denise Ngubeni at Ngubeni@rhs.msu.edu.